Privacy Policy

This Privacy Policy outlines the essential details regarding the utilization of your personal information. We hold great respect for the privacy of individuals who engage with our business, and when you voluntarily provide us with your information, you trust us to handle it responsibly. Within this privacy policy, terms such as "Sopan," "us," "we," or "our" refer to Sopan. Should you have any inquiries, feedback, or apprehensions regarding any aspect of this policy or how Sopan manages your information, please contact our privacy team at info@sopan.in.

Your Privacy Matters: Understanding the Information We Collect

We get personal information about you via a variety of techniques, including voluntary submissions and other modes of gathering. This section seeks to describe the numerous methods we get personal information about you and the various uses to which we put that data.

Efficient Information Handling: Requesting from Us and Addressing Your Queries

Your name, email address, phone number, postal address, preferences, and any other personal information you willingly disclose to us are all examples of contact information that we manage. This data is gathered when you submit online forms, sign up for our services, call or text us, or enquire about our goods and services.

Social Media Engagement: Interacting with Us across Channels

Sopan processes information related to you when you interact with them through social media platforms such as LinkedIn or Facebook. This may include information that you provide or share on these platforms, as well as information that is publicly available or accessible through your social media profiles. Sopan may use this information for various purposes in accordance with their privacy policy.

Eventful Experiences: Registering for and Participating in our Engaging Events

If you choose to attend an event organized by Sopan, they may ask for your contact information to provide you with event details and manage your attendance. In the case of in-person events, they may also request accessibility information if it is relevant to ensure a comfortable and inclusive experience for all attendees. The collection and use of this information will be in accordance with Sopan's privacy policy.

Keeping You Informed: Updates on Developments and Initiatives

Sopan may process your contact information to keep you updated on updates and developments in their business. This may include sending you newsletters, promotional emails, or other communications related to their products, services, or events. The processing of your contact information for this purpose will be subject to the terms and conditions outlined in Sopan's privacy policy.

Join Our Team: Applying for a Job at Sopan

We handle the data you provide us when you apply for a job with Sopan; this data may contain sensitive personal data, such as ethnicity. For further details, please refer to this here recruitment privacy policy.

Exploring Our Spaces: Visiting Our Offices

The Office Visit Privacy Policy should outline the purposes for collecting contact information and CCTV footage, the legal basis for processing this data, the retention period, and any third parties with whom the information may be shared. It may also provide information on individuals' rights regarding their personal data collected during office visits.

Client Interaction: Engaging with Sopan as a Valued Client

It is important to review the Client Privacy Policy to understand the purposes for processing client information, the types of information collected, the legal basis for processing, the retention period, and any third parties with whom the information may be shared. The policy should also outline please see our Client Privacy Policy here for further information.

Partnering with Sopan: Interacting as a Supplier or Business Partner

We handle personal information related to individuals who provide services to us (or who are employed by a company that provides services to us). For more details about how we handle this information, please refer to our Supplier Privacy Policy available here.

Engaging with Our Website for a Seamless Experience

When you visit the Sopan website, they may collect details of your website visit, including your name, email address, phone number, IP address (a unique identifier for your computer or other device), website URL, and mobile device ID. These details may be collected through online forms or interactions with the website.

Additionally, Sopan uses cookies on their website. Cookies are small files stored on your computer or device that collect information about your browsing behavior and preferences. For more detailed information about their use of cookies, you should refer to Sopan's separate cookie policy, which should provide details on the types of cookies used, their purpose, and how you can manage your cookie settings.

Utilization of Information: How We Harness the Data

We will utilize your personal information for the following purposes. We are also obligated by law to specify the "legal basis for processing," which indicates the grounds on which we are permitted to use your information, and this is also outlined below:

Your Personal Information: How We Utilize and Safeguard It

Sopan may use your information to fulfill your requests for information, such as sending newsletters, bulletins, invitations for events, or responding to your interactions on social media. May use your information to keep you informed about developments and initiatives at their organization, as well as updates from their affiliates or partners. If you register for events, seminars, conferences, or meetings with Sopan or their affiliates/partners, they may process your information to process your registration and manage your attendance. If you raise specific queries about Sopan, their affiliates, or partners, they may use your information to respond to those queries.

Understanding Our Legal Basis

Sopan will only use your personal information for specific purposes if you have provided your consent. You have the right to withdraw your consent at any time. May use your personal information based on their legitimate interests. For example, they may use your information to provide news and updates on Sopan, its affiliates, or partners, or to assess your job application and keep you informed of other opportunities. It is important to review Sopan's Privacy Policy or contact their privacy team at info@sopan.in for more detailed information on their legal bases for processing personal information and to understand your rights in relation to your personal data.

Transparent Information Sharing: How We Share Your Personal Information with Third Parties

According to the provided information, Sopan may share your personal information in the following circumstances: (i) Sharing within Sopan and affiliates: Sopan may share your personal information with other companies within the Sopan and WPP group, as well as affiliates, to assist in processing your personal information for the purposes outlined in their privacy policy. (ii) Corporate transactions: If Sopan or any of its assets are involved in a sale or similar corporate transaction, your personal information may be disclosed to the acquiring entity. Sopan will ensure that any third parties receiving your personal information are obligated to maintain its confidentiality. (iii) Legal obligations and investigations: Sopan may disclose your personal information when they reasonably believe it is required by law or necessary to investigate, prevent, or take action against suspected or actual unlawful activities, including fraud. It is recommended to review Sopan's Privacy Policy or reach out to their privacy team at info@sopan.in for more specific information about how they share personal information with third parties and to understand your rights in relation to such disclosures.

Our Approach to Keeping Your Information

According to the provided information, Sopan retains your personal information for as long as it is necessary for the purposes stated in their privacy policy and as required by applicable laws. The specific retention periods may vary depending on the nature of the personal information and the purposes for which it was collected.

Third Party Websites

According to the provided information, Sopan's website may include links to third-party websites that are not operated or endorsed by them. These third-party websites may have their own privacy policies and practices regarding the collection and use of personal information.

Sopan's privacy policy does not apply to these third-party websites, and they are not responsible for the privacy practices or content of those websites. It is advisable to review the privacy policies of any third-party websites you visit to understand how your personal information may be collected, used, and disclosed. If you have any concerns or questions about the privacy practices of third-party websites linked from Sopan's website, it is recommended to contact the operators of those websites directly for more information.

Your Information: Our Commitment to Data Protection

Sopan has implemented appropriate technical and organizational measures to safeguard the security, accuracy, and integrity of the personal information you disclose to them. This includes measures to protect against unauthorized access, use, disclosure, or destruction of your personal information. However, while Sopan strives to protect your personal information, please be aware that no method of transmission over the internet or electronic storage is entirely secure, and they cannot guarantee its absolute security.

Children’s Privacy: Safeguarding Minors

Sopan does not intentionally collect personal information from individuals under the age of 16. If they become aware that they have inadvertently collected personal information from a child under 16, they will take steps to delete that information promptly. If you believe that Sopan may have collected personal information from a child under 16, please contact their privacy team at info@sopan.in.

Your Rights: Understanding Your Choices

Under data protection laws, you may have rights regarding your personal information, which may include the right to access, correct, or delete your personal information, as well as the right to restrict or object to the processing of your personal information. It is recommended to review Sopan's Privacy Policy or reach out to their privacy team at info@sopan.in to understand your rights in relation to your personal data and the processes for exercising those rights.

Policy Updates: Staying Informed

Sopan may update this Privacy Policy periodically to reflect changes in their practices or legal requirements. Any significant changes will be communicated to you through appropriate channels, such as posting a notice on their website or sending you an email. The updated policy will be effective upon posting on the website, and your continued use of the website after such changes indicates your acceptance of the revised policy. It is advisable to review this Privacy Policy regularly to stay informed about how Sopan is protecting your information.